For documents to be scanned there is a technique to preparing the documents. Once the documents have been received, they are then seperated from fasteners, staples, corners are straightened and any smaller items are taped to seperate sheet of paper. These are all crucial steps for a clean and great quality image.

The next step in preparing your documents for scanning is determining the index fields, which will help you in finding documents by keywords. For example, a doctors office may need to index patient name, date of birth, medical record number or social security number.

The last step in preparartion of scanning documents, will be choosing your software platform or archive storage system. This is usually based on the customers preference as well as the technology requirements of the business.

For more information, please contact Nicole Dahnke at 949-752-7070 Ext 239 or email me.

Document storage and retrieval systems have become very popular. Businesses buy them to save money by eliminating the time that employees use looking for documents. After completing a scanning project, many people are disappointed to find that accessing documents online isn’t as good as seeing the hard copy.

The whole purpose of scanning documents is to be able to see them on the computer at least as well as you could if you were holding them in your hand. This only happens if the process of scanning is completed correctly. As you might imagine, when it comes to document scanning, the old adage of “you get what you pay for” is especially true.

Business owners should understand that a competitive scanning quote is very inexpensive might be a red flag. The scanning vendor might be using old equipment, poor software, or employees that are not properly trained. Any of these issues can cause the all-important image that comes off the scanner to be less that what the business needs. The result will be wasted money and in some cases, lost revenue or a lawsuit.

For more information on how to make sure that your scanning project is done with the proper quality, call Mark Cofano at 949-533-3566 or email him.